What a photo production schedule covers
A photo production schedule keeps a shoot on track from pre-production through final delivery of retouched images. For most photo and content teams that means tracking:
- Pre-production — brief, mood boards, casting and model selection
- Fittings, wardrobe and prop sourcing
- Location scouting and permits
- Travel and shoot days, with weather by city
- Client reviews and selects
- Retouching rounds and final delivery
What's in the template
The downloadable PDF is a real calendar exported from Calendar by unabase: a month view with color-coded stages, working days and key dates. It's a practical reference for how to lay out a shoot from prep to delivery.
Everything stays legible and client-ready — the same kind of document you'd send a brand or agency to align on dates.
Static template vs. a live production calendar
Templates are great until a date moves. On a photo shoot, selects run late or a fitting reschedules and suddenly every downstream date is wrong. Maintaining that by hand across a spreadsheet is where versions get lost.
A live production calendar shifts dependent dates for you, counts only working days, and stays shareable so the whole team — and the client — sees the current plan. Export a branded PDF when you need a formal version.
How to use it
Grab the sample PDF below for the structure. To make it live, start from a template in Calendar by unabase, add your client and shoot dates, set your weather cities, and invite the team — then export a clean PDF whenever a client asks.